Selectmen’s Meeting Minutes
September 6, 2005
Present: Christopher Colclough, Rebecca Coletta, Mark Gallivan, Jesse McSweeney and James Egan. Also present Executive Assistant Meredith Marini. Executive Secretary Michael Finglas absent
7:35 p.m. Chairman Gallivan called the meeting to order, lead the Pledge Alliegence and requested a moment of silence for the victims of Hurricane Katrina. He read the announcements and upcoming meeting schedule.
Item I Representative Webster - Representative Webster was present to update the Board on the aid and assistance being provided to the victims of Hurricane Katrina. He provided the Board with a list of support organizations including the American Red Cross, Salvation Army, MEMA and FEMA. Chairman Gallivan indicated that the Police Association has received donations of law enforcement supplies and equipment, which will be shipped to Madison County Sheriff’s Department using a donated Plymouth County Sheriff’s van. Officers O’Brien and McCarthy and Sgt. Andrews volunteered to deliver the donated equipment.
Item II Assessor’s Classification Hearing - Mrs. Marini informed the Board that the Assessors do not have the final figures from the State.
MOTION by McSweeney, second by Colclough to continue the hearing until September 13, 2005. Voted 5 – 0
Item III Open Warrant - Mrs. Marini indicated that there was an oversight and the article to fund the Fire Chief’s contract was not included in the draft warrant when the Board closed the warrant.
MOTION by McSweeney, second by Colclough to open the October 2005 Special Town Meeting Warrant. Voted 5 – 0
MOTION by McSweeney, second by Egan to include Draft Article 32 – Fire Chief Salary to the warrant. Voted 5 – 0
MOTION by McSweeney, second by Colclough to close the October 2005 Special Town Meeting Warrant. Voted 5 – 0
Item IV Licenses – One Day Liquor license request at Camp Kiwanee has been received from Joan Moore of Hanover for Sunday, September 11, 2004 from 12 – 5 p.m.
MOTION by McSweeney, second by Egan to approve a one-day liquor license to Joan Moore of Hanover on Sunday, September 11th from 12:00 p.m. to 5:00 p.m.
Item V Review Town Administrator Job Description - Chairman Gallivan indicated that the Board would be reviewing and finalizing the Town Administrator Job description in preparation for Town Meeting. The final version must be filed with the Town Clerk at the time the October 2005 Special Town Meeting warrant is posted on September 16th. He outlined the process for the review and would discuss each section separately. The Board agreed to use the Organizational Chart created by the Government Study Committee as a reference point.
After several hours of discussion the Board agreed to several minor and major revisions. Section 2 -There was lengthy discussion regarding experience requirements and length of time a candidate must be out of elective office prior to being considered for appointment. Section 2H – The Board agreed to use throughout the document reference to the “Relevant Body” which is currently the appointing authority for various departments. The Board inserted an additional column indicating the Relative Body, deleted duplicate positions in the positions column and inserted Highway Maintenance to the list. The Board revised Section 2I regarding appointing authority and combined Section 2J and 2K relative to the evaluation process.
10:30 p.m. During discussions the Board agreed to continue to work until 11:00 p.m. in an effort to complete the job description.
There was lengthy discussion of Section 2T regarding union contract negotiations. Mr. Egan and Mrs. Coletta were in favor of a Selectmen should be present during union contract negotiations. Section 4B was deleted. The last line of Section 5 was deleted.
Upon completion of the revisions Mr. Gallivan requested Mrs. Marini make the revisions and forward them to the members for their review. If no changes were received the final product would be submitted to the Town Clerk.
MOTION by McSweeney, second by Colclough to adjourn. Voted 5 – 0
10:58 p.m. Meeting Adjourned
| 
